Lot 1
Pipeline
- Today
- Leads
- Requests
- Deals
- Commissions
- Proposals
Log a lead, walk a listing request through its steps, and close the deal with the commission split already worked out. Today opens on what is late and whose name is on it.
The commercial real estate brokerage operating system
Run the whole brokerage from one desk.
Your listings, leads, BOVs, leases and commissions open side by side, the way windows do on your own computer. Drag a rent roll off your desktop and drop it on the deal. Tomorrow morning the desk is exactly as you left it.
Installs from the browser on Windows or a Mac, with nothing for IT to set up. Built for brokerages of five to forty people. Already on Tophat? Sign in.
Try the Window menu on this desk:
11 buildingsSearch properties
| Property | Type | Occupied |
|---|---|---|
| Rochester Crossing | Industrial | 96% |
| Kessler Distribution | Industrial | 91% |
| Halsted Commons | Retail | 88% |
| Fenwick Medical Plaza | Medical | 100% |
| Ridgeline Park, Lot 4 | Land | n/a |
| Marlow Street Lofts | Multifamily | 94% |
| Ashby Office Park | Office | 83% |
| Corbin Flex Center | Industrial | 100% |
Rochester rent roll.xlsx
Rent rolling over, by window
Weighted average lease term 6.4 yrs
Rochester Crossing, listing request
- Request raisedAlex R
- Property informationDone
- Marketing packageBrochure
- Review and approvalsWaiting
- Listing liveWaiting
01Where you are now
Your listings run on a spreadsheet and a group text.
The rent roll is in one file and the comps are in another. Whether a listing has gone live depends on who answered the group text last. Each tool you add for one job is one more tab to keep open and one more password to forget.
Tophat puts the work of a brokerage in one place, and that place behaves like the computer your brokers already use every day.
02The apps
Every part of the business, on one desk instead of six tabs.
Each app opens as its own window. Keep today's three open next to each other and leave the rest in the dock.
Lot 2
Records
- Properties
- Leases
- Clients
- Comps
- Requirements
- Projects
Each building keeps its rent roll, and each lease keeps its options and its expiry. Expiry exposure and weighted average lease term are computed from those records, so nobody retypes them into a summary.
Lot 3
Marketing
- Social
Build the BOV, the pitch deck and the offering memorandum from the property record, so the rent roll in the document is the rent roll on file. Social keeps every place a listing went up, with its link and its date.
Lot 4
The desk
CtrlK
Press Ctrl K and type the name of any app or screen. Start lists every app you have access to and the windows you opened last. Close the browser tonight and the same windows wait in the same places tomorrow.
03The desk
It works with the computer you already use.
Your brokers have spent years with Windows and the Mac. Tophat borrows the parts of both they already reach for, so the first morning needs no training session.
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Drag files straight in
Pull a rent roll or a signed lease off your desktop and drop it on the window it belongs to. You skip the upload dialog and the hunt through Downloads.
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Windows you arrange
Move a window by its title bar. Hover the maximise square to snap two side by side or four into a grid, and minimise the ones you are done with to the dock.
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An app on your taskbar
Install Tophat from the browser and it gets its own icon and its own window, away from your fifty open tabs. It runs on Windows and on a Mac, and IT has nothing to install or approve.
04Access
You decide who opens which app.
A new associate can start with Properties and Leads, and get Commissions on the day you say so.
Access per person
Account managers switch each app on or off for each person in the workspace. The manager role is there for the people who run a team.
Two steps to sign in, for everyone
Everyone signs in with a password and a code from an authenticator app on their phone. That includes the owner.
Tophat never emails on its own
The product never writes to a client or a co-broker in your name. Anything that leaves the building, a person at your brokerage sent.
One brokerage, one workspace
Each brokerage is isolated at the database level, and nothing is ever shared between two of them. You can export the whole workspace to JSON or CSV whenever you like.
05Inside the apps
The parts a broker checks twice.
- Valuations
- Direct capitalisation, sales comparison and gross rent multiplier, each with its own confidence and a trace you can hand to a client who disagrees.
- Every figure traced
- Click a number and Tophat shows the arithmetic behind it, including the values before rounding. A missing input is reported, never filled in with a guess.
- Document search
- Ask about parking at a building and get the clause itself, with a citation to the page it came from.
- Import
- Properties, rent rolls, comps, clients and contacts come in from a spreadsheet. Bad rows are rejected by line and reason, and the good ones still go in.
- API and agents
- A REST API, webhooks and an MCP endpoint, so an AI assistant builds a BOV from your real record instead of inventing one.
- Backups
- Hosted for you and backed up every night. There is no server for your brokerage to run.
06Pricing
One price for the whole firm. Pick how you pay.
Everything Tophat does, for everyone at the firm up to 25 people. No setup fee, no per-seat fee, free data migration, and a 14-day trial with no card. Founding firms keep their price for as long as they stay.
Every plan includes
- The desk, the command bar and the installable app
- Properties, leases, clients, comps and deals
- Listing requests, checklists and listing-agreement expiry warnings
- BOV, pitch deck and offering memorandum documents
- Commissions, splits, invoices and 1099 exports
- Per-person app access and authenticator sign-in
- Spreadsheet import, API, webhooks and the MCP endpoint
What you don't pay for
- No setup fee
- No per-seat fee. Add your whole team.
- Free data migration from spreadsheets or another system
- Hosting included, with nothing to install
- No card needed to start the trial
More than 25 people, or want it on your own server? We will price that with you. Talk to us.
07Next step
Bring one building. We will set up your desk around it.
Send us a rent roll and an address. We load them into a workspace, open the windows your team would use, and build the offering memorandum while you watch. It takes half an hour, and you keep the document either way.
- Trial
- 14 days, no card
- Setup fee
- None
- Migration
- Free
- One price
- Up to 25 people
- Runs on
- Windows and Mac
- Made by
- 3 Point Forward